Exhibitors

Exhibitors are welcome at the Dallas Student Government Training Conference.

It is one of the largest gatherings in the nation of Student Government officers, members, and advisors representing colleges and universities of all types and sizes. About six exhibitors usually participate.

Throughout the entire conference, your exhibitor table will be visible and accessible. The set-up of the space allows for students and administrators to constantly interact with you throughout the conference. They must walk by your table/booth to get to workshops and speakers. Exhibitors are not in a separate exhibit hall away from the conference action.

Download the hotel floor plan


Exhibitor Fees

Exhibitor fee: $269 for ASGA members: $695 for non-members

EXHIBITOR REGISTRATION FORM

Exhibitor Benefits
  1. Dallas Student Government Training Conference registration for two representatives (meals not included).
  2. One 6-ft table, covered and skirted; two chairs (electrical access is available at no charge; bring your own power cords). Bring your own banner stand if you need to hang a sign (no signs may be affixed to walls).
  3. Free wireless internet at conference location.
  4. Full-page, full-color flier in conference folder. Please provide 300 copies of your flier (8 ½ x 11”, three-hole-punched, full-color, two-sided) to arrive no later than September 14, 2018. Send to ASGA, 412 NW 16th Avenue, Gainesville, FL 32601.
  5. Listing with logo in conference schedule/binder (name, title, address, phone, fax, e-mail, Web site). Please provide a high resolution version of your logo (EPS, TIF or PNG at 1080p) to conferences@asgaonline.com no later than September 14, 2018.
  6. Listing with logo in the conference “slide show” that plays before the official program starts on Saturday morning.
  7. Post-conference access to registrant information (names, titles, addresses, e-mails, phones, faxes). The list will be provided within one week after the conclusion of the conference.
  8. Conference discount on sleeping rooms at the official conference hotel.

Exhibitor Schedule

Critical Times
See the Dallas Student Government Training Conference Schedule, which shows each day-by-day timeline with breaks.

  1. Registration on Saturday morning (8 a.m. to 9:00 a.m.)
  2. Breaks between workshops throughout conference
  3. Lunch break

Setup Time/Tear-Down Time

  1. Setup is between 7:00 a.m. and 7:30 a.m. on Saturday morning
  2. Tear-down is between 6:00 p.m. and 6:30 p.m. on Saturday evening

Exhibitor Shipping

Shipping of Your Materials
You may ship materials to the Crowne Plaza Dallas Downtown for arrival up to two days before the conference. Arrival on Thursday, November 1 and Friday, November 2, 2018 are acceptable.

Here is the shipping address for the conference host:
Rikki M. Bennett, Senior Sales Manager
Crowne Plaza Dallas Downtown
1015 Elm Street
Dallas, TX 75202

Here is the contact for the conference host:
Rikki M. Bennett, Senior Sales Manager
Crowne Plaza Dallas Downtown
Phone: 214-379-3571
Direct: 214-742-5427
E-mail: rbennett@crownedallas.com

Drop-off of materials at the conference hotel
You may drop-off materials at the conference hotel.

Return shipping of your materials from the conference host
The conference host can arrange for your materials to be shipped after the conference concludes (please bring your own boxes and shipping materials, as well as pre-printed shipping labels for FedX or UPS). All boxes must be picked up within two days after the conference concludes on November 3, 2018.

We also recommend informing the conference host of your shipment and expected delivery times.

Questions about exhibiting? Please write conferences@asgaonline.com or call toll-free 1-877-274-2742 (1-877 ASK ASGA).